sent to listserv on November 28, 2018
As discussed, we are ready to roll out a second implementation of the NYS School Librarian Census. The first census was conducted to collect data on the 2015-2016 school year. For consistency, we are using the exact same survey tool as employed in 2016.
The New York Library Association is advocating for a bill that will change NYS Education Law to require a certified school librarian in every school K-12. In support of this effort, NYLA, working in conjunction with the School Library System Association (SLSA), is conducting an independent census of school librarians in all of NYS’s public schools. This data will allow us to more effectively project the cost to implement the proposed legislation. You can view the results of the 2016 School Librarian Census to see the value of this endeavor.
Please consider your participation in this project as an act of school librarian advocacy. We need YOUR support!
A worksheet has been prepared for each School Library System, listing each school (by building) sorted by district. – Private link.
- The worksheet asks for details on the physical space, as well as staffing for each building.
- The staffing questions are tied specifically to certified school librarians, and their hours as measured as portions of a full time equivalent (FTE).
- When calculating (estimating) values for FTEs; when in doubt round DOWN. Our intention is to generate the most accurate report possible; but when needed, over report the potential expense of bringing schools into compliance with the proposed legislation. As a reminder, we are asking to the composite total of all certified school librarians serving a given building, with all of their collective time converted to a FTE.
- We are not addressing the issue of one individual being assigned to one or more buildings – but rather accounting for the portions of their time at each given building. (i.e. one librarian that serves three buildings would be counted as .3FTE for each building served.)
We are also interested in schools that are completely out of compliance – no school library space, and/or no school librarian.
Isn’t all this already on the BEDS?
As the BEDS forms are not completed consistently across the districts, and are often ‘filtered’ prior to being submitted, the BEDS data is seen as being less than accurate. Our goals to produce the most complete and accurate portrait of the situation that we can possibly generate. We are counting on the SLS directors to gather these details in an complete and unbiased way.
Please be have your worksheet completed and returned by Friday, December 21, 2018.
Here is some fodder from the FAQ’s in 2016:
A couple of questions keep popping up – answers below:
Q: What if I have 2 “buildings” that share one library/librarian because they are really one building? Example – Middle School and a High School?
A: If they are considered separate entities in BEDS, report them separately, even if they are sharing. Each building would have a library and a librarian, but would have a split FTE that together equals 1.0. In most instances it would be reported as 0.5 in each building; if that’s not the case, report as close as you can to reality.
Q: What is meant by “certified?” Does that include certified TA’s?
A: Yes – anyone who has a certification (other than a librarian which has its own column). The last column is for clerical staff or aides who are not certified. Recognizing that technically a certified TA should only be working under the “supervision” of a certified librarian, that’s a judgment call on your part. I would still count them as certified for this survey, and Jeremy agreed.
Please contact email@example.com if you cannot retrieve your file from the G-Drive and I will email it to you.
Jeremy Johannesen, Executive Director
New York Library Association
Carl Vitevitch, Administrative Coordinator
Eastern Suffolk BOCES School Library System